Graduation Deadlines

IMPORTANT: if you plan on defending in the next semester, talk with Jessica Webber, MSW in the Grad Office ASAP

There are additional departmental procedures, forms, and deadlines that need to be coordinated with the Grad Office to graduate on time!

Verify all deadlines and procedures on Blackboard -> GradSpace -> Manuscript Clearance website

Semester Deadline Spring 2019 Summer 2019 Fall 2019
Last day to submit doctoral dissertation
or treatise for initial format review
Last day to submit master’s thesis
for initial format review
Last day for submission of final defended thesis,
dissertation or treatise and required forms[1]
Last day for thesis, dissertation and treatise students
to receive an email from Manuscript Clearance
confirming final clearance
  1. All manuscript clearance forms, with all required signatures, must be received in the Graduate School Office by 5:00 pm of the forms deadline date.

60-Day Deadline: All manuscripts must be cleared within 60 days after a successful defense. A manuscript is considered cleared when the Clearance Advisor has approved the formatting and received and verified all forms. If a student defends early in the semester of graduation, or in a semester prior to graduation, the manuscript clearance deadline that applies is the 60-day deadline. For example, a student that defends on August 20 would have to have their manuscript cleared by October 20, even though the Fall semester clearance deadline is later in the semester. No exceptions will be made for this policy.

Outline of the graduation process

Commencement Info

Please e-mail Jessica Webber which one of the following statements applies to you:

If you are a PhD student then I need the following information from you regardless of whether or not you intend to participate in commencement

Commencement Info:
Susie Doak Seminole – Creative Writing
B.A., University of Georgia
M.A., University of Georgia
Major Professor: Dr. Campbell Stadium
 "Dissertation title"

Required Forms

All Electronic Thesis, Treatise and Dissertation information and required forms can be found on your BB site under the "GradSpace" link. From this link, select "Manuscript Clearance". There you will find checklists, deadlines, and all of the required forms.

A summary of the forms is located on the Bio site at


1. At least two weeks prior to defense: Defense Announcement Form – this is an on-line form which you will submit to the Graduate School. Save as a PDF file and e-mail to Jessica Webber. She will see that the defense is announced in BIONOTES.

2. Make sure all degree requirements are completed, Jessica will contact you about any necessary administrative paperwork.

3. Submit to the Biological Science Graduate Office your up-dated CV with a forwarding address.

4. Upon successful completion of the defense, submit the following to the Biological Science Graduate Office:

NOTE: Students must complete the entire manuscript clearance process within 60 days of the defense of their manuscript. If a student is unable to successfully complete the entire process within the 60 days, they will have to redo the defense. Students can NOT receive waivers of the final semester registration policy. Students are required to register for 2 hours of thesis research (BSC 5971) or 2 hours of dissertation research (BSC 6980), as appropriate, the semester the degree is awarded.


After the departmental clearance, take the Clearance form to Arts & Sciences (010 Longmire) for the Dean's signature (see Ginger Martin).

Submit thesis/dissertation paperwork to Clearance Advisor, 314 Wescott.


Students using the Marine Lab for any part of their thesis or dissertation research should supply the Marine Lab with a ring-bound copy of the final document. The department will cover the costs of copying and binding this copy.

If you still need your computer account after graduation, contact Alex Stuy, 2054 KIN. Don’t forget to leave a forwarding address with Departmental Clerical Office, 2065 KIN, as well as the Biology Graduate Office.